Minutes

• Board + Bylaws: Discussion on edits to Bylaws, Board structure, and language.
• Community Outreach: Table at tournaments. QR Code for WhatsApp. Blast out website
• Fundraising: Goal is self-sufficiency. Eventually Maintenance/Equipment/Rentals and Hardship Outreach
• Sponsorship: One Pager established for HDVA mission, current goals, events, and numbers. Identify potential businesses to reach out to.
• Logistics: Establish Volunteer Groups
• Voting: Timeline for getting candidate nominations, voting for Board, and format

Action Items

• Verify edits to Bylaws
• Establish ‘Website/SEO Discussion’ WhatsApp chat
• Establish ‘Volunteer/Scheduling’ webpage
• Publish Tournament Schedule
• Look into ‘Deschutes Voting Template’

Next Meeting

Date: April 28, 2026

Time: 7pm

Location: Bevel Brewing

Agenda

• Bylaws: Formal adoption
• Create Candidate List: Collate all nominations for Board candidates from community